Welcome Back to School 2020-2021, Upper School Information

 
KEY DATES 
Upper School Update Meeting On School Re-Opening (Zoom): Tuesday, June 30, 5:30pm
Welcome Back to School Car Parade: Sunday, August 9, 10:00am-12:00pm
Student Orientation: Tuesday, August 11, 9:00am-11:00am
First Day of School: Wednesday, August 12
Upper School Back to School Curriculum Night: TBA 
 
SCHOOL HOURS 
Upper School (Grades 6-12) – 8:00am – 3:10pm
 
STUDENT DROP-OFF AND PICK-UP 

Student drop-off is tentatively scheduled for 7:35. Note that this is 5 minutes earlier than in previous years, and note also that we are still in the process of determining this drop-off time due to additional health check procedures which are still being formulated. Students should be on campus by 7:55am. Our security guards and staff will assist and guide you throughout the process. Please do not speed though the parking lots and watch for children as it ensures the safety of our students. Due to COVID-19 and CDC recommendations, parents are not permitted to enter the school.

Upper School families bear right once they pass through the guard gate on Hillpointe. You will see teachers present at the Upper School doors from 7:35am – 8:00am. Students who drive will U-turn once they pass through the guard gate on Hillpointe, then proceed to the parking lot near the tennis courts.

At present, we are planning for all Upper School students to enter through the 1st Floor Upper School Entry, with our COVID-19 task force finalizing details regarding the exact entry protocols. At 8:00am, the doors are closed and students will need to enter the school at the Main Entrance (at the dome). She/he will need to get a late pass from the Upper School office before heading to class. 

 
ABSENCES/EARLY DISMISSAL/TARDIES 
Regular attendance is key to a successful school experience. Parents must have their children in class ready to learn by 7:55am. The school day starts at 8:00am sharp. Please note that Nevada’s compulsory education law requires that all students between the ages of seven and eighteen regularly attend school. Violations of this law trigger a reporting obligation on our part. 

If your child is going to be absent or you are going to be late for pick-up, please contact the Upper School office at 702-515-8261. If you are planning to pick up your student for an appointment, please inform the executive assistant, Michele Kaufman, in advance. We strongly advise that you refrain from disrupting the learning process with appointments; please minimize the frequency of appointments which take your student away from school during the day. 
 
Due to COVID-19 and CDC recommendations, procedures for early dismissal, pick up for an appointment, and tardy students entering the school will be announced by August 1, 2020.
 
SCHOOL UNIFORMS 
Uniforms will be available for purchase all year at Campus Club and online from Land’s End. If you want to buy new school uniforms and spirit wear from Campus Club, AEC will host an on-campus summer uniform sale on Wednesday, July 22 from 2:00pm-5:00pm. 
 
Please review the uniform policy:
 
 
The PTO will hold several used uniform sales throughout the school year, with the first two scheduled for Monday, July 13, 2020 – 9:00am to 11:00am, and Monday, August 3, 2020 – 9:00am to 11:00am. 
 
Both the PTO and Campus Club uniform sales will follow CDC social distancing guidelines.
 
CELL PHONES 
Cell phones are permitted on campus, but cannot be used during the school day with the exception that Students in Grades 8-12 may use them during passing period breaks. Cell phones may not be used during lunch. A student found to be using a cell phone at unauthorized times during the school day will receive a demerit and have her/his phone taken and returned at the end of the day. 
 
SECURITY/ KEY CARDS 
Due to COVID-19 and CDC recommendations, parents are not permitted to enter the school. Due to this, AEC security will not be issuing new key cards for the 2020-2021 school year. For returning families, although you may still have your key card from last year, it will not be activated until we are able to invite parents back onto campus when deemed safe.
 
COMMUNICATION BETWEEN THE SCHOOL AND FAMILIES 
It is extremely important to maintain a channel of communications between the school and families. The teacher is the first point of communication in academic matters regarding your child. As teachers are busy during drop-off and pick-up, we encourage you to email or set up a phone or in-person appointment with your teacher if you need information or wish to discuss your child’s progress. 
 
Additionally, we communicate divisional and schoolwide information with our families in a variety of convenient ways. During the school year, we send a Newsletter every Friday afternoon to remind our families about important issues, exams, large projects, and upcoming events. This email is the most important source of communication for our families. If you do not receive it after the first Friday of the school year, please check your spam filter and/or contact Matt Boland at Matt.Boland@adelsoncampus.org to ensure we have the proper email address. It is extremely important that you have functional email addresses on file with us, and that you check these accounts for messages on a regular basis.
 
We regularly update Edsby -- our learning management system (LMS). Similar to checking your email address, it is extremely important that you check Edsby on a regular basis to be apprised of school information, your child’s assignments, communications with teachers, and your child’s ongoing academic progress. Via Edsby, we also share calendar events, reminders, photos, videos, general all-school news, and specific Upper School News. If you don’t have a username and password for Edsby, please email Michele Kaufman at Michele.Kaufman@adesoncampus.org. New families will be contacted and receive login information for Edsby.  For guidance in navigating and using Edsby effectively, our Educational Technology Coordinator, Robin Pence, can provide assistance; please contact her at Robin.Pence@adelsoncampus.org
 
The school website (www.adelsoncampus.org) features a Parent Portal page with useful information. The link is located on the top right corner of the school website. For your convenience, the username and password are identical to your School Forms Online (SFO) login. The Parent Portal features quick links to Edsby, our family directory, photo archives, SFO, Upper School weekly updates, school curriculum, faculty bios, school policies, and school forms (health & athletic). 
 
HEALTHCARE/ACCESS TO THE SCHOOL NURSE 
The school nurse is available to answer questions and discuss any specific medication regimen or treatment plans. Contact her via email at Sanaz.Drake@adelsoncampus.org.
 
Parents can also make an appointment with the school nurse to drop off their children’s medications that need to be taken during the school day. Please remember that the school nurse is unable to give any medication, including over-the-counter medication, without a Medication Consent form completed and signed by both the parent and physician. This form needs to be renewed every school year and sent to the school nurse via email at Sanaz.Drake@adelsoncampus.org or via fax at 702.255.7232. If your child suffers from seasonal allergies, please give her/him medication at home before school, preferably long-acting, non-drowsy preparations. Additionally, please do not bring nut products to campus. AEC is a nut-free campus. Bringing nut products on campus can be very dangerous for several of our students.
 
If your child has received updated immunizations please email their updated immunization record to the nurse by Friday, July 24, 2020. Per state law, students who have not submitted immunization records prior to the first day of school, will not be able to start on August 12, 2020.
 
For common health-related questions and health policies please refer to the School Nurse Page on the school’s website.
 
LOCKERS 
As a result of our efforts to ensure physical distancing when school begins in August, students will not have access to lockers at the beginning of the school year. We will be monitoring this closely, and as soon as we are able to assign students lockers to use, we will do so.
 
UPPER SCHOOL LIBRARY 
The library is open for use by our students. Library hours are Monday - Friday, 7:35am-3:10pm. Library hours may be extended as deemed allowable by our COVID-19 task force. Social distancing protocols will be in effect in the library as well as use of hand sanitizer, book sanitizing, etc.
 
LOST AND FOUND 
Lost and Found bins are located throughout the Lower and Upper School buildings. Maintenance is also available to help students find lost or missing items. It is recommended that students take extra care with expensive electronics at school. Ultimately, students are responsible for the security of their items.